Project meeting – minutes

Minutes of the Bibliosight Meeting

Tuesday 20^th October 2009

1.  Apologies

Nick, Sue, Babita

2.  Minutes of the last meeting, and actions

Actions :

WL /NS to pursue academic contacts for a representative – this has been on-going, but at this stage of the project it seemed unlikely that we would now get a representative.  Academic staff / researchers to be involved in evaluating the outcomes of the project.

PD to clarify upload of XML to intraLibrary including LOM extensions – Peter confirmed that this could be done.

NS/BB/SR to meet with another member of the URO to clarify potential use cases: Wendy reported that Nick had met with Sue Rooke and Sam Armitage, and work had been done on use cases.  Nick would be able to clarify this on his return to work.

PD to contribute blog post on technical standards : on-going.
New action: Wendy to send Peter the required tags for the post.

All team members to contribute to on-going discussion on the blog – reiterated!

3. Update on meeting with Thomson Reuters

Mike updated the group on the meeting with Thomson Reuters.  We have access to the unrestricted API, but we are not entitled to use it to a greater extent than would be provided by the Web Services Lite version.  Even though it appeared that the 100 record limit may not be an issue after all, in fact if we download the initial set of records year by year then this should not present an issue.  Wendy and Arthur reported on some testing of the Web of Science search interface that they had been doing to check whether the ‘Leeds Metropolitan Univ’ search would be sufficiently robust, and it appeared to be so.

We will need to display WofS / Thomson Reuters terms and conditions alongside any material retrieved from WofS.  There is a place in LOM for this.

4. Update on Use Cases

The use cases will be a useful output of the project, and need further work at this stage, e.g. we need to ensure we capture the information around the intended alerting service: at what point will individuals be alerted? Where will the alert come from?
More work also needed on cataloguing workflows, and how we will deal with the initial 1485 items that will be downloaded.

5. API – next steps in the development

Mike updated the group on progress with the API.

At this stage we can:

• Get records out of WofS
• Transform them into XML
  Action Nick: what is the LOM XML?
• Load them into intraLibrary

Mike needed several decisions to be made before he could progress further:

Would the process for downloading be manual or automated? MANUAL

Would the client be desktop or web based: DESKTOP

It was also decided that the XSLT should be easily swapped out so that it can be output in different formats, i.e. to other interfaces, whether they be Endnote, for example, or another repository.  This would be of benefit to the rest of the community.

The group discussed the diagram that Nick had put up on the Blog recently, with regard to the intended scope of the current project, and which tasks might be part of further developments.

Action: Arthur to update the diagram to make it clear what would be achieved by the end of November (encompassing the intended outputs of the original project) and what the future developments might be.

6. Project management tasks: technical standards and value add

The next of the project management tasks to be addressed on the blog would be day to day work.

Action: Nick on his return

Peter would supply a blog on technical standards

Action: Wendy to send Peter the appropriate tags.

7. Other business

There was no other business

8. Date and time of next meeting

The next meeting will be held on Tuesday 17^th November, starting at 1pm.
Peter will arrive at approx. 11am for a pre-meeting with Nick (and others) about use cases.